Zásady ochrany osobních údajů
We're really glad you've joined Adventní běhání, signed up for Běh Advenťáka, bought something in our Advenťácký e-shop, used our magic donation button, subscribed to our newsletter, or are thinking of buying something from us. We appreciate your trust.
We promise to process your personal data, meaning any information that can directly or indirectly identify you, in accordance with the law, and we take great care to store it securely.
This document explains what personal data we process when you join the Adventní běhání challenge, register for Běh Advenťáka, shop in our Advenťácký e-shop, donate through the magic donation button, subscribe to our newsletter, or visit our website. It also explains why we do so and what rights you have.
Controller of your personal data
Under Article 4(7) of Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (the "GDPR"), the controller is:
Advenťácký spolek, z.s.
Company ID: 08652244
VAT ID: CZ08652244
Registered office: Rovenská 736/11, 197 00 Praha 9, Kbely, Czech Republic
Registration: an association registered in the Register of Associations kept by the Municipal Court in Prague, Section L, Insert 72680.
You can contact us at any time by email at ahoj@adventaci.cz, in writing at Rovenská 736/11, 197 00 Praha 9, Kbely, Czech Republic, or by phone at +420 725 144 945.
Our Data Protection Officer is Robert Urban, contact: ajtak@adventaci.cz
What data we collect about you
- your first name and surname
- your email address
- your phone number
- your postal address (only if we are delivering goods to you and when using the donation button)
- your date of birth (so that we can wish you a happy birthday and/or place you in the correct age category at Běh Advenťáka)
In some cases (e.g. when you register for the challenge or Běh Advenťáka):
- data about your sports activities, to the extent you approved when registering for the challenge through the STRAVA app
When you visit our website, we also process data from cookies (e.g. your IP address and browsing information). You can find more details in our Cookie Policy.
What we use this data for and how long we keep it
E-shop
What data: name, address, email, phone
Why: to process and deliver your order
Legal basis: performance of a contract (Art. 6(1)(b) GDPR)
How long: until your order is completed, then as set out under Accounting and taxes and Potential disputes
Donation button
What data: name, address, email, phone
Why: to process your donation
Legal basis: performance of a contract (Art. 6(1)(b) GDPR)
How long: until your donation is processed, then as set out under Accounting and taxes and Potential disputes
Accounting and taxes
What data: data shown on the invoice
Why: to meet our legal obligations
Legal basis: legal obligation (Art. 6(1)(c) GDPR)
How long: 10 years
Potential disputes
What data: data about your order or registration
Why: to protect our rights
Legal basis: legitimate interest (Art. 6(1)(f) GDPR)
How long: 5 years from your last order
Adventní běhání challenge
What data: name, email, sports activities
Why: to let you take part in the challenge and to evaluate it
Legal basis: performance of a contract (Art. 6(1)(b) GDPR)
How long: until you withdraw your consent
Běh Advenťáka
What data: name, email, date of birth
Why: registration, start list and results
Legal basis: performance of a contract (Art. 6(1)(b) GDPR)
How long: until you withdraw your consent
Newsletter for customers
What data: email, date of birth
Why: marketing communications, updates on how we help together, birthday wishes
Legal basis: legitimate interest (Art. 6(1)(f) GDPR and Section 7(3) of Act No. 480/2004 Coll., on Certain Information Society Services)
How long: until you unsubscribe
Newsletter for others
What data: email, date of birth
Why: marketing communications, updates on how we help together, birthday wishes
Legal basis: consent (Art. 6(1)(a) GDPR and Section 7(2) of Act No. 480/2004 Coll., on Certain Information Society Services)
How long: until you unsubscribe
Photos and videos
What data: your likeness
Why: promoting the association
Legal basis: consent (Art. 6(1)(a) GDPR)
How long: until you withdraw your consent
In specific cases, we use photos and videos for marketing purposes. We publish photos and videos showing you in connection with the activities of the association and the Adventní běhání group only with your consent, which you give separately when registering. You can withdraw your consent at any time by emailing ahoj@adventaci.cz. We will then stop publishing new material and will remove existing material where possible.
Providing the data needed for an order or registration is a condition for entering into the contract. Without it, we cannot conclude or perform the contract. The controller does not carry out automated individual decision-making within the meaning of Art. 22 GDPR.
Who has access to your data
We handle your personal data with the utmost care. Apart from us, it can be accessed by:
our carriers (Česká pošta, s.p., Zásilkovna), who need it to deliver your goods wherever you need them,
processors who help us run our services: Ecomail, Google, our emailing tool, the REVO payment gateway, the Irontime timing service and Online System.
Your rights regarding the protection of your personal data
In connection with the processing of your personal data, you have the following rights:
- Right of access (Art. 15 GDPR): you have the right to ask us whether we process your personal data and, if we do, to access it.
- Right to rectification (Art. 16 GDPR): if you find that your data is inaccurate or incorrect, let us know and we will correct it without delay.
- Right to restriction of processing (Art. 18 GDPR): for example, while we verify the accuracy of your data.
- Right to erasure (Art. 17 GDPR): you can ask us to erase your data if we no longer need it, you withdraw your consent, you successfully object, or we are processing it unlawfully. The right to erasure is not absolute, however. If we are required to keep data (e.g. for accounting purposes), we will erase only the data that is no longer needed.
- Right to object (Art. 21 GDPR) to processing based on legitimate interest. You can object to receiving our newsletter at any time and we will always stop sending it. You can also unsubscribe via the link in every email.
- Right to data portability (Art. 20 GDPR).
- Right to withdraw your consent at any time. Withdrawal does not affect the lawfulness of processing carried out before it.
If you register a person under 18, you do so as their legal guardian, and this information also applies to their data.
You also have the right to lodge a complaint with the Office for Personal Data Protection (Úřad pro ochranu osobních údajů) if you believe your right to personal data protection has been violated, or to take the matter to court.
If you have any questions or complaints about your rights, you can contact us as the controller by email at ahoj@adventaci.cz. We will respond to your request within one month at the latest. You can also lodge a complaint with the supervisory authority, the Office for Personal Data Protection, Pplk. Sochora 27, 170 00 Praha 7, Czech Republic.
This policy is effective from 24 September 2026.